Tracking Site Material Without Losing Money
How to track cement, steel and aggregate at site so you stop losing 8-12% to pilferage and over-ordering.
June 2026 · By Rajni Sharma
Why material tracking matters more than billing
For most civil contractors, materials are 50-60% of project cost. An 8-10% leakage on materials wipes out your margin entirely. Tracking begins at the gate — not at the end of the project.
The GRN process
Every material delivery must have a Goods Received Note (GRN) — date, supplier, vehicle number, material, quantity and rate. Have your site supervisor sign every GRN. Don't accept delivery without it.
Daily consumption log
Record what material was used each day — by task (foundation, slab, plastering). This lets you compare actual vs. estimated consumption and catch pilferage or waste early.
Stock balance formula
Closing Stock = Opening Stock + Received − Used. Audit this weekly. If actual stock is less than the calculated balance, investigate immediately — it means material left the site unrecorded.
Use AgenticVani Contractor software
The Contractor CRM includes a GRN log, daily consumption tracker and auto-calculated stock balance. You see the live balance for every material at every site from your phone.
Everything here comes ready-made inside AgenticVani — one-time ₹499, no monthly fee.
See Contractor CRM →